After the closure of Hyderabad Army, many technical officers from Army were posted as in-charge officers of Police Transport Office, Hyderabad and imported vehicles/jeeps left by British Army were acquired by the Police Department. The entire Organisation was re-organized during the years 1956-1957 by splitting the various wings from Police Transport Office, i.e., Mounted Police, Police Communications, Road Transport Authority & Fire Services and adjusting the surplus staff to various other Police Departments.

FUNCTIONS:

The job profile of the Police Transport Organisation includes:

• Routine Maintenance of Vehicles.
• Repairs (Including major overhaul to vehicles).
• Procurement of new vehicles.
• Condemnation and auction of old vehicles of the department.
• Centralised Procurement of Spare Parts, Tyres, Tubes & Batteries and supply to all District Maintenance Units (DMUs)/Districts.

STRENGTH PARTICULARS:

The Police Transport Organisation is headed by an IPS officer. He is assisted by one Addl. Superintendent of Police, Iin-charge of Administration and one SP Technical, In-charge of Workshop and Maintenance & Training Wing with other supporting staff. The lower level technical staff consists of PCs and HC with proper technical qualifications.

INFRASTRUCTURAL FACILITIES:

This organisation is having necessary infrastructural facilities to attend all kinds of repairs including all major repairs, overhauls and servicing of Police Vehicles. The facilities include engine reconditioning, overhauling of fuel injection pumps, recalibration of pump and wheel alignment, Electrical work, Painting, Upholstery and Body building etc.

MAIN TECHNICAL STORES:

This organisation is maintaining necessary inventory for issue of spare parts to vehicles which are brought for repairs in PTO workshop. Besides the above, the PTO also issues spare parts, tyres, tubes and batteries to all the vehicles stationed in districts and Units. All the spare parts, tyres, tubes & batteries being purchased directly from the Manufacturers, Authorized distributors/dealers at a very competitive price and known for quality.

FLEET:

PTO purchases new vehicles in accordance with the sanctions given by the Government of Andhra Pradesh from time to time under a Purchase Committee headed by Senior Police Officers. The allotment of these vehicles is being done by this Organisation as per the orders of Chief Office.

Recently different types of vehicles were purchased under the scheme of Modernisation of Police Force including Rakshak Jeeps, Highway Patrol, Blue colts and Traffic Motor Cycles and are being allotted to districts/units.

Blue Colts Motor Cycles: All the blue colts motor cycles issued to Urban Areas and district police shall be used for Law & Order duties in uniform with riot gear like blue helmet, walky-talky set and baton and also with a pillion rider. These vehicles shall move into sub-lanes and the extensive police patrolling in the disturbance prone areas may be made within their jurisdiction.

Traffic Motor Cycles: Traffic Motor Cycles with two traffic constables shall extensively move in the heavy traffic zones and ensure free flow of traffic. The siren and blinkers shall be used when there is conjunction of traffic. Whenever the traffic rules and signals are overlooked or speed and rash driving observed, the traffic M/Cs shall chase them and book a case.

Rakshaks: Rakshak jeeps with a contingent of an SI(L&O), HCs/PCs have to do patrolling in their jurisdiction mostly the sub-level where there is disturbance, the siren and revolving lights and public address system shall be used whenever they anticipate disturbance and mass gatherings in sub-lanes. As far as possible they may address the public to call police wherever any police assistance is required and exhibit the phone numbers to be contacted.

AUCTION OF VEHICLES/STORES:

The condemned vehicles and unserviceable store articles including tyres, tubes and batteries put to Tender-cum-Auction in the premises of Police Transport Organisation giving wide publicity in National news papers, throughout India. The very first time it is being proposed to conduct auction of vehicles Regional wise i.e., at Vishakapatanam, Vijayawada, Thirupathi and Hyderabad.

FUEL OUT-LETS:

Police Transport Organisation is also operating 2 Fuel outlets (One at PTO and One at DGP’s Office compound) round the clock for supply of fuel, lubricants and oil to all police vehicles.

Proper guide lines are issued to the units/districts for strict compliance to maintain economy in fuel consumption.

VVIP VEHICLES:

VVIP convoy vehicles (Pilot/Escort and Motor Cycle Outriders) are being maintained by the PTO. The vehicles of GAD earmarked for VVIP visits are tested for fitness in this Workshop and certified by the Technical Staff of PTO. Bullet proof vehicles of all Ministers including Honorable CM of AP and HM of AP get repaired here in PTO workshop.

Repairs to all vehicles of city based units such as Grey-Hounds, SIB, Intelligence, Security Wing, CID, City Police and all the Officers of DG & IGP’s office is being carried out in this workshop. All the repairs done in PTO are carried out under the supervision of technically qualified officers who are graduates/Diploma holders in technical subjects or ITI trained personnel.

Teams of mechanics/electricians called as “LIGHT AID DETACHMENT (LAD)” are stationed at PTO and at the office of the DG & IGP to attend the sudden breakdown of vehicles and emergent repairs round the clock.

Technical teams from this organisation are being sent to the districts and APSP battalions on a regular basis to check and repair sick vehicles then and there. They carry out minor/medium repairs and ensuring better maintenance of the vehicles in the districts and minimize expenditure on repairs.

DISTRICT MAINTENANCE UNITS:

Government has accorded sanction for creation of 16 district maintenance units (DMUs) at the following 16 districts.

• Visakapatnam
• Kakinada
• Guntur
• Ananthapur
• Ongole
• Nelloore
• Khammam
• Warangal
• Karimnagar
• Kurnool
• Chittoor
• Adilabad
• West Godavari
• Srikakulam
• Cuddapah
• Nizamabad

The technicians stationed in districts were trained in preventive maintenance system to avoid en-route failures and to reduce the cost of the repairs. This system is working satisfactory. When it was decided to withdraw some of the mechanics from certain DMUs the unit officers have requested that their services are very essential as they are carrying out minor/medium repairs and ensuring better maintenance of the vehicles in the districts. They are also accompanying the VIP/VVIP convoys during their visits to avoid en-route failures etc.

Regarding recent decision to send technical teams to nearby districts/units of Hyderabad city to check sick vehicles and to repair them then and there is also yielding very good results.

TRAINING CENTRE:

This Organisation is having Driving and Maintenance (D&M) Training Centre. Refreshing courses to the Mechanics and Drivers are being conducted regularly to the mechanics and drivers not only of this Organisation but also from the districts/units.

The cadet RSIs are also trained on “MAINTENACE OF VEHICELS” and in “MOTOR DRIVING” for two months during their basic training period

Technical training courses are regularly organized for the benefit of the mechanics and in such training courses they are exposed to repairs of new models of different vehicles. Firms like Maruthi, Eicher, M&M and Hindustan Motors are being contacted and special courses of training in latest techniques of repairs are also being organized. The concerned company engineers/technicians also conduct indoor and out door classes to explain the modifications and latest technological improvements brought in their products especially for the latest generation vehicles.

COMPUTERISATION:

A proposal for Computerisation of Police Motor Transport fleet management is initiated and will be taken up in (3) phases for close monitoring of repairs/replacements, Preventive & Periodical Maintenance of vehicles. Apart from this, Computerisation of Inventory of Main Technical Stores of PTO for monitoring indents, purchases and issues of spares and (2) POL outlets in city, owned by Police Transport Organisation is also proposed for monitoring monthly quota of POL for vehicles/units and for proper utilization of POL funds.

Phase I

1. A software for fleet management suitable for departmental utility and procedural formats will be developed with multiple user and network version. The software will be suitable to all the MT Wings throughout the AP Police for all units.
   
2. A main server with leased line with connectivity at PTO Hyderabad with work stations at following locations

   (a) PTO Fuel Outlet
   (b) CO Fuel Outlet
   (c) PTO Main Tech Stores
   (d) PTO workshop
   (e) PTO MT wing & Office

Phase II

Integrating all the MT wings of city based units to PTO through Network i.e.,

• Grey Hounds
• Intelligence
• Hyderabad City Police
• Ranga Reddy
• Cybarabad Commissionerate
• Security wing
• FSL
• PTC Amberpet
• APPA
• SAR CPL Amberpet
• Ist Bn APSP
• 8th Btn APSP
• CID
• Communications etc.

Phase III

Integrating all the MT Wingns of DMUs/District Units, Battalions and PTCs through Net work to PTO.

WELFARE/SPORTS ACTIVITIES:

A Medical Inspection Room is functioning in PTO to attend first-aid/medical treatment and periodical health checkups for the staff of this Organisation. One will be visiting the MI Room regularly. The required medicines are being procured from the Police Hospital, Amberpet, Hyderabad.

Loans are being sanctioned to the eligible employees of PTO both from PTO Welfare and DGP Welfare Funds. Apart from this Personnel/Two Wheeler/Housing loans from different Banks/HDFC/Bhadrata are also being sanctioned.

All the staff of this Organisation is covered under Bhadrata and Arogya Bhadrata Schemes and Medical re-imbursement, Medical Advances, Education Aid/Merit Scholarships and Exgratia are being sanctioned as per rules.

GYMNASIUM:

A mini Gymnasium is opened in this Organisation for physical fitness of the staff of PTO and it is provided with sports/games items. It is kept opened everyday from 6 AM to 8 AM and 5 PM to 7 PM.

RETREAT PROGRAMME:

The following goals are set in the retreat programme during 2002 to be achieved during the year 2003.

• Modernisation of (40) years old workshop with latest machinery & equipment.
• Introduction of more number of float assemblies like engines, gear box, differentials, self starters, alternators of various vehicles.
• Reduction of time schedule of repairs.
• Better service to the user officers.
• Simplifying the working procedures within the Government financial limitations and procedures.
• Seeking assistance from the HRD & R&D wings of vehicle manufacturers for study and simplified procedures.
• Re-organisation, restructuring & implementation of Chapter 53 of the revised AP Police Manual on PTO wing approved by Government.
• Establishment of Regional Workshops at Thirupati, Visakhapatnam & Vijayawada.
• Goal set for 30% increase in the number of vehicles repaired of major/minor repairs during the coming year.
• Goal set for 30% increase in the number of vehicles attended for periodical & preventive maintenance during the coming year.
• Restricting POL pilferage.
• Increase in POL saving.
• Ensuring better KMPL of vehicles in POL consumption.
• Imparting training programmes for safe and healthy habits for drivers.
• Computerisation of fuel outlets.
• Enhancement of labour charges on par with the average pay of HC/PC Mechanics.
• Refresher course for MTOs of all Districts/Units in updating their knowledge on new generation vehicles.
• In-service training for the HC/PC mechanics and drivers of PTO at least once in a year for upgrading their skills.
• Service training programmes by vehicle manufacturers either at manufacturer's training centers or at D & M Training center at PTO for all Mechanics & drivers.
• Renovation and modernising the D&M Training Center of PTO with all latest training gadgets namely LCD projectors, class rooms & furniture etc.
• Implementation of welfare measures to the men of PTO.
• Starting a consumer Co-operative store.
• Mutual co-operative housing society.
• Improvement of drinking water facility.
• Improvement of roads & toilets etc.

e-MAIL ADDRESS:

igpto@appolice.gov.in is the e-mail address of this organisation. District/unit officers may use this address to have any technical information/clarifications regarding repairs/replacements, preventive and periodical maintenance of vehicles.

Manufacturers/dealers of vehicles/spare parts may also use this e-mail address for correspondence regarding supply of their products/vehicles/spares